External data protection officer
Data. Responsibility.
Personal information moves through many parts of a business. We make those flows visible and structure the need for external privacy support so tasks, contacts and professional responsibility can be assigned clearly.
Let’s talk it throughGo beyond the overview. Explore how it works.
Inside the work
Data has a journey.
Someone must own it.
↓Follow personal data from collection to recipients, access and retention; each processing activity needs an accountable owner.
Scroll to move through chapters. Select a record to examine the connection.
The engagement / 01
Understand everyday data handling
Recruitment, customer information and digital collaboration create different requirements. We start with the processes actually used and the people responsible for them.
Map processing activities
Purposes, systems and service providers are collected. Missing information remains visible as an open question assigned to the appropriate person.
Understand the organisation
Locations, staff, communication channels and particular categories of information enter the brief, creating a concrete basis for professional assessment.
The engagement / 02
Define the external engagement properly
Whether an appointment is required and which conditions apply must be professionally assessed. We support the organisational preparation of an expressly agreed engagement.
Role and access
Tasks, reporting lines, availability and information access are agreed. Independence and potential conflicts of interest belong in the professional assessment.
Clarify the scope
Regular advice, reviews and additional assistance are described separately, making clear which tasks are agreed and who implements them.
The engagement / 03
Translate privacy into working routines
Documents alone do not change a process. Teams need understandable routes for requests, deletion, new applications and possible incidents.
Requests and incidents
Incoming issues receive a defined contact and escalation route. The responsible professionals determine the assessment and applicable deadlines.
Keep pace with change
New software, providers or working practices trigger a review. Responsible people record decisions and necessary adjustments clearly.
Support that fits the work ahead.
Choose a starting point for discussion. Tasks, participants and fees are agreed individually.
Define the responsibilities
Structure the business need for professional privacy support.
- Have roles and appointment requirements assessed
- Record notices, safeguards and providers
- Agree review scope and responsibilities
Document the workflows
Prepare information for the separately appointed specialist.
- Processing activities and employee matters
- Website and social media
- Processor arrangements and deletion workflows
Plan ongoing support
Align ongoing review with the actual organisation.
- Communication and storage systems
- Recurring professional reviews
- Changes and training requirements
A basis for discussion, not a binding service catalogue. Selection confirms neither availability nor professional authorisation. Any required legal, tax or specialist work is separately agreed and commissioned.
Questions about our work.
01Does an external data protection officer assume all responsibility?+
No. The organisation remains responsible for its processing. An external officer advises and monitors within the agreed and legally prescribed remit.
02Is a particular package automatically sufficient?+
Needs depend on activities, information, organisation and existing processes. An appropriate scope is agreed specifically on the basis of that information.
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